What+is+going+on?

This email is for those that are interested in learning at the ground floor level as we develop and test the practicality of using google docs to collaborate. Please don’t get anxiety over this info, just ignore it if you want and we’ll have made it all easier in the future.

LEADERSHIP TEAM: You do not need to know anything to complete your assignments from Mr. Deets from the conference we just had. Both of them are all online in a simple form that you can fill out to submit them at this link

http://iphs.wikispaces.com/CLS+Leadership+Meeting+July+26-27

OK, If you are still with me, I have made a list of all staff email addresses that can be used to import them into gmail or most other email providers. I will attach it to this email as well. It’s cool because it also bring with it the groups I made for leadership and link crew, and SLC leadership.

After extensive testing and experimentation we are starting to get an idea of what it will take to use google docs and the new http://iphs.wikispaces.com/ to collaborate and share information.

While at the conference, some of us already had gmail or made new gmail accounts. We are going to ask that for professional activities, PHS staff use their district email to open a google account which gives you access to google docs and more, but without us having to keep track of everyone’s personal email accounts and to reduce confusion.

You can go to this link to setup an account, but make sure to put in your full district email ex jon.smith@sbcusd.com it will send you a confirmation email to validate it.

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I have created a special document that allows you to import all the PHS staff email addresses into google’s contacts so it will be possible for you to make groups for your SLC or department ect. Start At this link here

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Then log into your new google account using your district email first. I have sent everyone an invite to the document that allows you to import, check your district email address. I can not post it here or it will be on the internet where everyone can see it. Then, when you are in google docs it allows you to invite people to you documents from your contact list instead of manually putting in each email of the person you want to invite and you can use groups as well.

For example, outlook does not even display our full district email addresses to cut and paste so you would have to type them all in when sharing a document with your SLC. Once you import the .csv file that I have shared with you into your google account, then you can make your own custom groups to easily send invitations to your team.

So why not use our own personal gmail accounts, or just make new gmail accounts and only use them for school? We ran into a problem once already of someone filling out a form twice with a duplicate record because different personal emails were used.

The main problem is that we would have to manage and maintain a list of everyone’s gmail accounts and we want communication to be simple and officially through the district accounts without mingling with personal accounts. Since we already have an easy list of all the district accounts, this way should save some time. Thoughts, questions, rotten fruit to throw at me? Does this make any sense? Is anyone even reading this? I will post it on the wiki as well.

If you spent the last two days testing it I think you will see the practical problems I am talking about, or just trust me. -Mark